2016 MN Hope & Hearts Run/Walk Volunteer Sign-up

Sponsorships/Donations Crew - Work with the Directors of the Hope & Hearts Run to receive instructions and materials for this role. Help secure sponsorships from local businesses and rally employer teams together to participate at the event. Obtain in-kind donations of products and supplies.

Prior to the event

Cheri C., Amy B., Pat L., Cindy G., Julene S.,

Public Relations/Support Crew - In preparation for the Hope & Hearts Run/Walk in the month leading up to the event. Help recruit volunteers and promote the even to potential participants. Assist Amy Berry (amy.m.berry@gmail.com) in contacting media and press and making connections within the community to raise awareness about the event

Prior to the event

Cheri C., Pat L., Cindy G., Amy B., Julene S.,

Community Outreach Crew - Work with the Directors of the Hope & Hearts Run to receive instructions and materials for this role. Post provided literature in the area surrounding the Hope & Hearts Run/Walk at stores, schools, churches, doctors offices, high school run teams, college running teams, etc.

Prior to the event

Cindy G., Pat L., Cheri C., Amy B., Julene S.,

Countdown Crew - Help at the offices in Rogers with the final details that require extra hands. Make copies, prepare all the event bins, pick up donations and needed supplies, help answer phones and assist with admin work.

Last 2 weeks before the event

Cindy G., Pat L., Cheri C., Amy B., Julene S.,

Set-Up Crew - General set up of the event area at Bunker Hills Regional Park Pavilion #3 and #2 areas - tables, chairs, and signage for all stations. This includes unloading tables, chairs, bins and products from cars and trucks. Set up all tents.

Friday, September 16th 5:30pm - 10:00pm

Keith C., Jason B., Jon S., Cheri C., Amy B., Julene S., Sarah G.,

Stage and Sound Crew -Assist with stage and sound equipment set-up. Must be able to lift heavy items. Ideal if volunteers have some prior sound equipment experience. Report to Chris for instructions.

Friday, September 16th 5:30pm - 10:00pm

Chris W.,

Volunteer Check-in and Info Tent Crew - Assist Volunteer Crew Leader with checking in all volunteers. Have them sign their waivers, give them their name tag and volunteer t-shirt. Provide them with directions to their stations, alert their Crew Leader they are onsite by walkie to meet their volunteers. The volunteer station is where all lost and found is kept and children are to be brought if lost from their parents. It is also the information station for the event. Volunteers who assist at the Check-in/Info tent are also event runners to help at other areas and are provided a golf cart to get to stations quickly.

Saturday, September 17th 4:30am - 8:30am

Katie E., Sarah S.,

Balloon Station Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver. Head to Balloon Tents to the Right of the playground. Assist with blowing up balloons with helium, creating the start/finish balloon arches, and distribution of balloons, markers and poems for release ceremony post race. Instruction provided for how to do arches by Crew Leader

Saturday, September 17th 5:00am - 11:00am

Gail S., Dawn C., Volunteer 1., Volunteer 1., Volunteer 1., Volunteer 2., Volunteer 2., Volunteer 2., Volunteer 2., Volunteer 2., Volunteer 2., Volunteer 2., Volunteer 2.,

Entry Gate Crew - Check in at Pavilion #3, get name tag, t-shirt and sign waiver. Collect parking fee if there are long lines (money is turned in to Anoka County Park Staff person), distribute event maps and info sheet, give directions and answers to participant questions. Walkie to Parking Crew for assistance when participants with limited mobility have a need. Pass out Volunteer Parking passes.

Saturday, September 17th 5:00am - 10:00am

First Aid Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt, sign waiver, pick up incident reports and supplies. This volunteer role is only for licensed medical professionals and persons qualified to assist with medical emergencies (EMTs, nurses, physicians, police officers, firemen) who can help address any minor injuries and can be a first responder to any major injuries. These volunteers will man the first-aid station for the duration of the event and fill out incident reports for any injuries addressed. Ideal if the volunteers have their own First Aid kit and supplies (a basic kit can be provided). Reports to Volunteer Crew Lead. Stationed at Volunteer Refreshement Pavilion #3 from 5am to 9am. Stationed at Registration Pavilion 9am to 1pm

Saturday, September 17th 5:00am - 1:00pm

Kids' Fun Dash Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver. Set up start line and finish line balloon banners and signage. Assist with blowing up and placing the Kids Fun Dash Start line Balloon Arch

Saturday, September 17th 6:00am - 10:45am

Memorial Wall and Sign Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver. Assist with Memorial Wall set-up. Place the Memorial Wall pages that were ordered on the wall. Ensure all Steps for Hope signs are correctly placed along the run/walk course. Reports to Volunteer Crew Lead.

Saturday, September 17th 5:00am - 7:00am

Julene S.,

Morning Set-Up Crew - Check in in front of Pavilion #3 at the Volunteer/Info Tent , get name tag, t-shirt and sign waiver. Wipe down tables and chairs (they are wet with dew in the am), put on all table covers and skirting. Unload event supplies from cars and trucks and deliver to the correct stations. Report to Volunteer Crew Leaders.

Saturday, September 17th 5:00am - 7:00am

Parking Crew - Check in at Pavilion #3, get name tag, t-shirt and sign waiver. Direct all incoming traffic to the park, wear reflective vests. Some parking staff will need to use walkie talkies and golf carts. Reports to Parking Crew Lead.

Saturday, September 17th 5:00am - 1:00pm

Keith C., Jason B.,

Refreshment Station Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver. Head to Refreshement Pavilion #3. Keep food area tidy, replenish and restock food as needed. Keep pavilion area free of any trash and recycle all bottles and cardboard. Assist with clean-up of all food supplies, storage containers and assist with loading trucks afterwards. Reports to Refreshment Crew Lead

Saturday, September 17th 5:00am - 1:00pm

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Registration Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver. Head to Registration Station Pavilion. Assist with check in for pre-registered and walk-up race day registration participants, distribute race T-Shirts, direct participants to event tables and stations and reiterate Race Day agenda. Training and information is provided prior to event along with documents that show the dialogue to use with participants when they register. Report to Registration Crew Leaders.

Saturday, September 17th 5:00am - 9:30am

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T-shirt Table Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver. Head to T-shirt Tent near Pavilion #2. Organize and set up the T-shirt Station. Assist participants with personalizing their T-shirts by printing/stamping names on back of the event T-Shirts. Keep table and supplies clean of ink. Supplies are all provided. Reports to T-shirt Crew Leaders

Saturday, September 17th 5:00am - 9:30am

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Kids Crew - Love kids?! Come provide a bunch of love, smiles and fun by helping do crazy hair, face painting, temporary tattoos, games and crafts with the kiddos who attend the MN Hope & Hearts Run/Walk! After the event ends, supervise kids at the playground and the grassy area near the playground/ or at the Refreshement Pavilion (for shade), play interactive games and give bathroom breaks and water/snacks to help parents who are busy volunteering on the Clean up crew. Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver. Head to Kids' Tent/ area by the Playground. Reports to Kids' Crew Leader.

Saturday, September 17th 6:00am - 1:00pm

Sara V., Volunteer 1., Volunteer 2., Volunteer 9., Volunteer 1., Volunteer 1., Jayda S.,

Registration Check-in Crew - Check in at Pavilion #3 at the Volunteer/Info Tent. Get name tag, volunteer t-shirt, sign waiver and then go to Registration Pavilion. Assist participants registering onsite by providing the necessary paper work to be filled out, giving instruction for online registration and check-in, helping saving time in the lines at the Registration Station. Help ensure waivers are completed by all participants. Reports to Registration Crew Leader

Saturday, September 17th 6:00am - 9:00am

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Restroom Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag and volunteer t-shirt. Help keep things tidy and restock supplies for bathrooms, porta potties and Baby/Toddler Changing Station. Supplies provided and stored near restrooms. Stationed at Volunteer Tent. Need 2 Male / 2 Female. Reports to Volunteer Crew Lead.

Saturday, September 17th 7:00am - 11:00am

Running Time Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver. Place the run signage on the course and take down after the race is over. Assist timing company with time machine and bib number entry. Work closely with the Registration Crew Leader for race day registrant bibs. Help with bib pull tabs at finish line. Provide waters and cheer on the runners at the start and finish line. Report to Run Timing Crew Leader (Christie)

Saturday, September 17th 6:00am - 10:00am

Stage and Sound Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver. Head to the Stage in front of Pavilion #3. Assist musicians, Emcees and others involved in making announcements from the stage. Provide sound checks and ensure microphones are working throughout the event. Play background music when musicians are on break.Assist with tear down. Volunteer needs prior sound equipment experience. Reports to Chris.

Saturday, September 17th 7:00am - 12:00pm

Chris W.,

Photo and Video Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver and Photo/ Video form. Take professional photos and live video of the event, capturing volunteers at work, participant teams, group shots, special moments, event stations, starting and finishing line shots, walkers and runners in action, Top finisher and Top Team photos and the balloon release. Photos must be provided on flash drive to Missing GRACE within 2 weeks after the event and rights to photos and video must be released to Missing GRACE Foundation. Reports to Directors of Event

Saturday, September 17th 7:00am - 12:00pm

Exhibitor Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver. Stationed at Volunteer/Info Tent. Greet exhibitors/vendors at the Voluneer/ Info Tent. Assit them if needed when they unload and by offering to stay at table for restroom/refreshment breaks. Assist with tear down and loading cars. Assist with taking down tents. Reports to Volunteer Crew Leaders

Saturday, September 17th 8:00am - 12:00pm

Finish Line Cheer Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver. Provide support, enthusiasm and waters to the runners and walkers as they cross the finish line. Reports to Volunteer Crew Leader.

Saturday, September 17th 8:30am - 10:45am

Volunteer Check-in/ Info Tent Crew - Assist Volunteer Crew Leaders with checking in all volunteers. Have volunteers sign their waivers, give them their name tag and volunteer t-shirt. Provide them with directions to their stations, alert their Crew Leader they are onsite by walkie to meet their volunteers. The volunteer station is where all lost and found is kept and children are to be brought if lost from their parents. It is also the information station for the event. Volunteers who assist at the Check-in/Info tent are also event runners to help at other areas and are provided a golf cart to get to stations quickly.

Saturday, September 17th 8:30am - 1:00pm

Candace H., Liz H.,

Kids' Fun Dash Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver. gather children to starting line, prep kids, sound the start of the run and award medals at the finish to all children. Reports to Volunteer Crew Leader.

Saturday, September 17th 10:00am - 11:00am

Memorial Wall and Sign Crew -Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver. Request use of a golf cart and collect all Steps for Hope & directional signage from the course and place back at base camp for participants to take their signs home at the close of the event. Shrink wrap signs in orderly fashion and stack by event tructs. Assist with taking down the Memorial Wall at 12pm and packing it all up neatly. Reports to Volunteer Crew Lead.

Saturday, September 17th 10:00am - 12:30pm

Clean-Up Crew - Check in at the Volunteer/Info Tent in front of Pavilion #3. Pick up name tag, volunteer t-shirt and sign waiver. General park clean up during and after the race includes collecting trash and recycling from the grounds and boxing up race items and supplies and taking down tents, tables, chairs, table covers, balloons and signage for all stations. Loading items into trucks

Saturday, September 17th 11:00am - 2:00pm

Keith C., Jason B., Cheri C., Ryan C., Josh E.,

2016 MN Hope & Hearts Run/Walk Volunteer Sign-up

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