Asian Counseling and Referral Service 45th Anniversary Gala Volunteer Opportunities signup sheet
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This signup sheet is not accepting new volunteers.
Please contact the event coordinator for further details.
Thank you for exploring volunteer opportunities for Asian Counseling and Referral Services 45th Anniversary Gala. We so appreciate your support. Below, you can sign up for our open volunteer roles.
***** AT THIS POINT, VOLUNTEER ROLES OCCURRING IN THE EVENING ARE FULL. YOU CAN HOWEVER SIGN UP TO BE CONTACTED SHOULD A ROLE OPEN UP AT http://bit.ly/GALA2018VOL*****
A few notes:
Further information about your volunteer role will be sent as we get closer to the event.
Buffet dinner is provided to volunteers during the event (5 - 9 p.m). Snacks will also be provided.
Volunteers should wear business attire for any roles that take place during the event. We strongly recommend comfortable shoes.
Shift times are subject to slight change.
Specific role descriptions and numbers are currently subject to change.
Most volunteer opportunities take place at Hyatt Regency Bellevue (900 Bellevue Way NE, 98004)
About the event:
ACRS is celebrating 45 years of community, stories and progress in 2018. Over the last four and a half decades, you have helped create a home – one where Asian Americans, Pacific Islanders and others – immigrant, refugee or American born – can find help from nearly 270 dedicated and passionate staff who speak over 45 languages and dialects. It is each of you – especially in these times – who fuels the hope and opportunity that ACRS represents to our community. Come celebrate with us at our annual benefit gala at the Hyatt Regency Bellevue on Saturday, October 27, 2018. Learn more about the event at: https://acrs.org/events/culinary-journey/
EVENT DETAILS
What: 45th Anniversary Gala
When: October 27, 2018; 5:30-9:30 p.m.
Where: Hyatt Regency Bellevue (900 Bellevue Way NE, 98004)
Contact events@acrs.org or call (206) 695-7551 for more information.
What and when
Open
Sign up
Supplies Pickup - Help us pick up in-kind donations that we will use at our upcoming gala. This would be amazingly helpful and requires one's own transportation. We have businesses in Woodinville, Bellevue and around Seattle that are donating good to our gala and would love your support. E-mail Mary Ann Goto at maryanng@acrs.org if you are interested.
Flexible, but some pickups would occur during the business hours prior to Saturday, October 7
1
1
Favor prep - Help us get our 45th anniversary party favors ready at ACRS
Monday, October 22 from 3 - 6 p.m. @ ACRS - Room 331
Jen K.,
Iris O.,
nick h.,
Stewart W.,
2
2
Favor prep - Help us get our 45th anniversary party favors ready at ACRS
Tuesday, October 23 from 3 - 6 p.m. @ ACRS - Room 331
Jen K.,
John p.,
Alexander K.,
Brandon L.,
2
2
Event Prep - Help organize supplies and create registration packets to make our gala a success! This volunteer role takes place at Asian Counseling and Referral Service at 3639 MLK Dr. S, Seattle WA 98144.
Wednesday, October 24 from 2 - 5 p.m. (approx) @ ACRS - Room 331
Iris O.,
Alexander K.,
Jen K.,
1
1
Event Prep - Help organize supplies and create registration packets to make our gala a success! This volunteer role takes place at Asian Counseling and Referral Service at 3639 MLK Dr. S, Seattle WA 98144.
Thursday, October 25 from 2 - 5 p.m. (approx) @ ACRS - Room 331
Jen K.,
APRIL T.,
Kim Y.,
1
1
Loading team - Help load up all of our Gala supplies to take over to the Westin Bellevue. This volunteer role takes place at Asian Counseling and Referral Service at 3639 MLK Dr. S, Seattle WA 98144.
Friday, October 26 from 9 - 11 a.m. (approx)
Eric R.,
2
2
Unload and preevent setup @ Hyatt - Help make our 45th anniversary gala success by helping with unloading and some pre-event set-up at the Hyatt Regency Hotel Hyatt Regency Bellevue (900 Bellevue Way NE, 98004)
Friday, October 26 from 1:30 - 3:30 p.m. (approx)
nick h.,
Wonji K.,
Ida K.,
1
1
Event Setup - Help bring the 45th Anniversary Gala to life! Volunteers with assist with general event set-up in the ballroom, registration area, volunteer area and more.
Saturday, October 27 from 1 - 3:00 p.m. (approx)
Sokunthea O.,
Iris O.,
Kana K.,
2
2
Greeters - Welcome guests at assigned entrances, elevators and escalators to the event located at the top (3rd) floor. Volunteers will also help direct guests to the registration table and orient them to pre event activities. REQUIREMENT: Willingness to wear one's own formal cultural attire.
Saturday, October 27 from 4:15 - 7:30 p.m. (approx)
Show 11 names
Lynette K.,
Elisa D.,
Stepphen S.,
Cayden O.,
Qianhui(Vision) Z.,
Safira E.,
Nidhi B.,
Fe A.,
Raihan A.,
Abidah H.,
Yong L.,
FULL
Ushers - Stationed by the entry ways to the main ballroom, ushers will support guests in entering the ballroom and finding their tables. They will also be available to answer questions about the event.
Saturday, October 27 from 5:30 - 7:30 p.m. (approx)
Linda A L.,
Cecilia Y.,
Lai L.,
Amy L.,
Kana K.,
1
1
Silent Auction Monitors - Oversee the bid sheets during the silent auction.
Saturday, October 27 from 4:30 - 8:30 p.m. (approx)
Mark R.,
Jennifer T.,
Ileen T.,
Adil A.,
1
1
Photo Booth Overseers - Volunteer will facilitate photo booth area, providing line control support and inviting guests to participate during reception.
Saturday, October 27 from 4:30 - 7:30 p.m. (approx)
jean C.,
Nancy C.,
Hong Y.,
FULL
Registrars - Welcome guests, register guests at the 9 computer stations, offer express pay option and relay guest information to the registration packet runner. After a break for dinner volunteer will return to complete data entry/check out. Two volunteers will stay until 10:30 PM for late checkout. Comfort with computers required. REQUIREMENT: There is a required training for this volunteer role that will be held at ACRS on Tuesday, 10/23 from 12:00 - 1 p.m. Please only sign up for this role if you can make this training.
Saturday, October 27 from 4:30 - 7:30 p.m. (approx)
Iris O.,
Polu M.,
Jennifer T.,
Lexi P.,
Tracy Tram N.,
Lisa M.,
Jowy T.,
FULL
Registration Packet Runners - Retrieve and deliver guest registration packets, provide assistance to the registrars and help relay information to the Registrar co-lead if any issues arise.
Saturday, October 27 from 4:30 - 7:30 p.m. (approx)
Show 10 names
Kelsey T.,
Bao My L.,
Linda S.,
Teresa C.,
Irene Y.,
Muduo Z.,
Bev K.,
Toan N.,
I-lay I.,
Lan L.,
FULL
Agency Ambassadors - Agency Ambassadors will share information with guests about agency programs at the agency info table during the reception.
Saturday, October 27 from 4:45 - 7:30 p.m. (approx)
Pansie S.,
Lauren Kehaunani G.,
Frank C.,
FULL
Ballroom Runners - Runner volunteers will be partnered with a recorder volunteer in the main ballroom. As soon as the Raise the Paddle level is recorded, the runner volunteer will bring the completed sheet to data entry at the registration table and then return back to the ballroom. At the end of the program, these volunteers will help pack up supplies (leftover centerpieces, paperwork, decoration supplies, etc.) and load them into designated vehicles.
Saturday, October 27 from 6 - 11 p.m. (approx)
Cang V.,
Gabrielle S.,
Thuy T.,
Huy N.,
FULL
Ballroom Recorders - Recorder volunteers will write down donor bid numbers of assigned Raise the Paddle levels and hand off the form to runner volunteers to take directly to data entry volunteers in the main reception area. At the end of the program, these volunteers will help
Saturday, October 27 from 6 - 11 p.m. (approx)
Tam V.,
Theo B.,
Di H.,
Khoi V.,
FULL
Spotters - Identify guests who have raised their bid number. Willingness to be loud, engaging and attentive to the ballroom.
Saturday, October 27 from 6:30 - 9 p.m. (approx)
Michael M.,
Claudia K.,
FULL
Floaters Shift 1 - Tasks may include packing up supplies and clean up after the event and supporting high areas of need.
Saturday, October 27 from 4:30 - 8:00 p.m. (approx)
Christina B.,
John p.,
FULL
Floater Shift 2 - Tasks may include supporting the silent auction, packing up supplies and clean up after the event and supporting high areas of need.
Saturday, October 27 from 6:00 - 10:00 p.m. (approx)
Andrea M.,
Melanie K.,
FULL
Event Setup Lead Volunteer - Check in, train and coordinate event setup and center piece setup volunteers. This position requires prior training and coordination with Volunteer Program Manager.
Saturday, October 27 from 12:30 - 4 p.m. (approx)
Grace B.,
Thuy T.,
FULL
Greeter lead Volunteer - Check in, train and coordinate Greeter volunteers. This position requires prior training and coordination with Volunteer Program Manager.
Saturday, October 27 from 4:00 - 7:30 p.m. (approx)
Tong N.,
1
1
Coat Check: Arrival Shift - Take guests coats and other valuable while stationed in our coat room. Thank guests and others for attending and support the security and organization of items.
Saturday, October 27 from 5 - 8 P.M. (approx)
David N.,
Natasha T.,
Emma S.,
FULL
Coat Check: Exit Shift - Assist guests in retrieving their coats and valuables at the end of the evening while stationed in our coat check room. Thank guests and others for attending and support the security and organization of items.
Saturday, October 27 from 7 - 10:30 P.M. (approx)
kyoin k.,
jinkyoo l.,
Rosanne S.,
FULL
Ballroom Runner Lead Volunteers- Check in, train and coordinate Ballroom Volunteers. This position requires prior training and coordination with Volunteer Program Manager.
Saturday, October 27 from 5:30 - 11 p.m. (approx)
Gerie V.,
QUYNH T.,
FULL
Recorder Lead Volunteers- Check in, train and coordinate Ballroom Volunteers. This position requires prior training and coordination with Volunteer Program Manager.
Saturday, October 27 from 5:30 - 11 p.m. (approx)
D. Sho L.,
FULL
ACRS Ambassador Lead volunteer - Check in, train and support ACRS Ambassadors doing outreach at the gala.
Saturday, October 27 from 4:00 - 7 p.m. (approx)
Kim Y.,
FULL
Event Photographer - Capture images of the event that will be used in ACRS’ marketing and communications materials
Saturday, October 27 from 5:30 - 9 p.m. (approx)
Naomi I.,
Sam L.,
Xiaoyang Z.,
Ling C.,
Wilmer G.,
Teresa L.,
FULL
Stageside Assistant - Ensures next person on the program is ready to get up on stage. Serves as a runner for the stage manager.
Saturday, October 27 from 6:30 - 9 p.m. (approx)
Sharon S.,
FULL
Art Docent - Stand by artwork during the silent auction. Talk to guests about the artist and the art piece. Docent will have cheat sheet on the artist and the art piece.
Saturday, October 27 from 5:00 - 7:20 p.m. (approx)
Michelle K.,
FULL
VIP Reception Usher - Stand at entrance to VIP Reception and welcome VIP's wearing appropriate ribbons. Ribbons will say either "Board Member", "Sponsor", or "VIP". Important for person to be welcoming and gracious.
Saturday, October 27 from 5:00 - 6:00 p.m. (approx)
Emiko M.,
FULL
VIP Keepsake Table - Stand by and distribute the souvenir keepsake to VIP reception guests. Track which VIPs have received their souvenir keepsake. Important for person in this role to be friendly and gracious.
Saturday, October 27 from 5:00 - 6:00 p.m. (approx)
Gordon L.,
FULL
Volunteer Check in Shift One - Support in checking in and directing volunteers alongside Volunteer Program Manager. Support as a floater volunteer if needed. Prior training for this role will be required but it's a great opportunity to learn more about the entire volunteer operations.
Saturday, October 27 from 3:30 - 7:00 p.m. (approx)
Linh L.,
Elizabeth C.,
Aki P.,
FULL
Volunteer Check in Shift Two - Support in checking in and directing volunteers alongside Volunteer Program Manager. Support as a floater volunteer if needed. Prior training for this role will be required but it's a great opportunity to learn more about the entire volunteer operations.
Saturday, October 27 from 5:30 - 10 p.m. (approx)
Margaret R.,
Aki P.,
Minju K.,
FULL
Clean up - Help us wrap up an amazing evening with some much needed support in cleaning up, taking down and packing up everything involved in the 45th Anniversary Gala as well as helping to check out guests. Collect lanyard as well.
Saturday, October 27 from 9 - 10:30 p.m.
Show 8 names
Vonetta M.,
Mark R.,
Kim P.,
Christopher P.,
John p.,
Gordon L.,
Kunwoo (Jason) K.,
Brandon L.,
FULL
Check out volunteers - Help check out guests at the end of the evening. Greet and thank guests and help them retrieve any items they've successfully bid on.
Saturday, October 27 from 9 - 10:30 p.m.
Nidhi B.,
Mozelle F.,
Amber E.,
Jason E.,
1
1
Unloading and Clean up - Assist the Development team in unloading all the gala supplies and materials from the ACRS Van. This is a great opportunity to help if you are not available during the gala. This volunteer role will take place at ACRS, 3639 MLK DR S, Seattle WA 98114.
Sunday, October 28 from 8 a.m. - 1 p.m. (flexible)
Thuy T.,
Hadley W.,
Alexander K.,
Tj T.,
1
1
