Tea in the Gardens 2026 signup sheet
Deactivated
This signup sheet is not accepting new volunteers.
Please contact the event coordinator for further details.
Event Date: Sunday, March 8th at Heathcote.
Thank you for supporting Tea in the Gardens at Heathcote! Please read the descriptions for detail of volunteer position. Please wear comfortable shoes for walking and standing in the garden. We request that those serving wear a white top with black pants/skirt. Parking details and other information will be emailed prior to event. We will try to honor all requests but may need to adjust assignments as needed. Thank you.
What and when
Open
Sign up
General Office Help: Wrap guest gifts, fold programs, and handle other event tasks at the Heathcote Office.
Week of March 2 - Coordinator will contact
Tammy S.,
Kimberly S.,
Suzanne J.,
FULL
General Help: URGENT NEED Setting out serving items, assembling, organizing serving items
Wednesday, March 4 - Coordinator will call
Ellen G.,
2
2
Silent Auction Prep: Help the coordinator by sorting items, assembling baskets, and updating auction lists. The coordinator will contact volunteers.
February 25 - 12 noon
Roberta H.,
Pam G.,
Melanie W.,
Suzanne J.,
FULL
Helpers for Set Up Prior to Event: Help staff prepare by setting up tents, tables, and chairs, and moving items throughout the garden. Tasks include walking, standing, moving, and lifting.
Friday March 6th - 1:00 PM - 4:00
Adam S.,
Genesis S.,
Steve P.,
3
3
Bakers: Coordinator will contact with specifics for the tea with more information. Baked items to deliver to the garden on designated Saturday.
Deliver to garden gift shop on Sat 3/7 - 10AM - 2 PM
Show 9 names
Kimberly S.,
sonja J.,
Sydney L.,
Marsha T.,
Camilla A.,
Kim Gift G.,
Lisa F.,
Christina M.,
Anne K.,
FULL
Sandwich Prep: Assist food coordinator with preparing sandwiches. Deliver to Heathcote same day
Saturday, March 7 - Coordinator will contact with details
Pam G.,
Denice T.,
Tena S.,
Judith G.,
Cris A.,
Tina A.,
FULL
Volunteer Check In: Assist with volunteer sign in and direct volunteers to their designated areas. Make sure volunteers have water and tools needed for tasks. Assist with set up and make sure that volunteer forsm are completed. Requires early arrival Tasks may involve walking, standing, lifting, and using good judgment as needed.
8:30 AM - 12 Noon - March 8, 2026
Suzanne J.,
FULL
Event Set Up Coordinators
8:30 AM - 12 Noon - March 8, 2026
Cris A.,
Michael N.,
FULL
Event Set Up: Work directly with coordinators to cover/dress/set tables according to plan; set up all areas including registration, auction tables, distribute supplies. Tasks include walking, standing, moving, and lifting.
9:00 AM - 12 Noon - March 8, 2026
Elena G.,
Lucia M.,
Eileen S.,
Alan A.,
Julie S.,
Kaleel D.,
Emari B.,
Daniela R.,
Carlee B.,
Ireland W.,
Sue M.,
1
1
Silent Auction Set Up – Follow the auction coordinator’s instructions to move items from Heathcote House to the auction area, arrange auction items and descriptions, ensure that QR codes and information is correct, and assist with organizing and arranging items as needed. Tasks include walking, lifting, moving items, detail oriented
9:00 AM - 12 Noon - March 8, 2026
Melanie W.,
Jackson W.,
Janice M.,
FULL
Live Auction Set Up: Set up and arrange live auction items Tasks involve: Walking, standing, lifting, moving items
9:00 AM - 5:00 - March 8, 2026
Carlee B.,
1
1
Set up Photo Booth: Set up photo area with props Tasks involve lifting, standing, moving items
9:00 AM - 12 Noon -March 8, 2026
Kimberly S.,
FULL
Anywhere - Pre-event helpers; put me where I'm needed most
9:00 AM - 12 Noon - March 8, 2026
Stefanie M.,
Alan O.,
Elizabeth N.,
2
2
Volunteer Check In: Check volunteers in for event; insure they have the lanyards and all instructions and direct to respective areas; insure all information is collected and forms are completed; assist volunteers during the event as needed. Tasks may involve sitting, standing, walking
12:30 PM- March 8, 2026
Suzanne J.,
FULL
Guest Check-In: Greet all registered and prepaid guests, facilitate the sign-in process, distribute bid numbers and programs, and address any inquiries guests may have. Responsibilities may include sitting, standing, and walking as required. Move to another area after guests arrive
12:30 PM -4:30 PM - March 8, 2026
Merry G.,
Robyn H.,
Stefanie M.,
FULL
Greeters/Host/Hostess: Welcome guests, direct to check in/registration area, have table list on hand, also assist with online auction tech support and assistance after guests arrive. .
12:30 PM -4:30 PM - March 8, 2026
Mia ( fort pierce central) J.,
Carlee B.,
1
1
Photo Booth Photographer: Takes guest photos using guests’ camera or phone. Tasks: Sit, stand, interact with guests.
12:30 PM - 4:30 PM - March 8, 2026
Nichole R.,
Ursula R.,
FULL
Auction Coordinator Live/Silent:
12:30 - 5:00 PM, March 8, 2026
Merrily M.,
FULL
Live Auction Support/Models: Carry and present live auction items to the seated guests, accessing every table so that every guests can see the items. Tasks involve: Walking, standing, and engaging with guests
12:30 PM - 5:00 PM - March 8, 2026
Andrea B.,
Carlee B.,
FULL
Live Auction Spotters: Help auctioneers by spotting bidders, alerting the auctioneer, engaging with guests, interacting with bidders, and recording details. Tasks involve walking, standing, quick movement, and active guest interaction.
12:30 PM - 5:00 PM - March 8, 2026
Genesis S.,
Mia J.,
FULL
Live Auction Recorder Assistant: Assist Live Auction Coordinator/Auctioneer to gather information from the winning bidders immediately after winning bid is called. Tasks involve walking, standing, guest interaction, collecting information
12:30 PM - 5:00 PM - March 8, 2026
Sue M.,
FULL
Live Auction Runners: Runs bid sheet to buyer to get a signature and run it back to the cashier
12:30 PM - 5:00 PM - March 8, 2026
Rilynn D.,
Braden C.,
FULL
Live Auction Deliverers: Transferring items to guests and assist as needed. Tasks involve walking, standing, guest interaction, collecting information
12:30 PM - 5:00 PM - March 8, 2026
Guilliana C.,
Jack J.,
FULL
Silent Auction Monitoring: SILENT AUCTION IS ONLINE THIS YEAR! Welcome guests, answer questions, assist with auction website and encourage participation. Ensure items are secure and promote the live auction. Tasks include walking, standing, guest interaction, some tech skills (training providing) and sound judgement.
12:30 PM - 5:00 PM - March 8, 2026
Andrea B.,
Judith G.,
Arianna F.,
FULL
Tech Whiz: Our silent auction is online this year and our guests may need a little help scanning a QR code, setting up their info and bidding on items. It's simple, really! Training provided
12:30 PM - 5:00 PM - March 8, 2026
Rilynn D.,
Braden C.,
Guiliana C.,
Jack J.,
Carlee B.,
Sue M.,
Nicole (FPC NHS) L.,
Kenny T.,
2
2
Silent Auction Runners: Assist winning bidders in collecting their items and transport to car once tickets have been paid. (walking, lifting)
2:30 PM - 5:00 PM - March 8, 2026
2
2
Auction Cashier - Check Out Assistance - coordinator will assign
Time TBD - day of Event - after 3 PM
Suzanne J.,
FULL
Serving/Kitchen: Tasks include preparing and serving food, filling teapots with hot water, setting tables, bringing additional items to guests, clearing tables, collecting trash, assisting with kitchen duties, and helping as auction runners if needed; Clean up after event. No serving experience required. Tasks involve walking, standing, lifting, and handling food and hot water. Please stay for clean up if possible
12:00 PM - 5:00 PM - March 8, 2026
Show 16 names
Walter E.,
Angelo A.,
Sofia W.,
Joey S.,
Paige M.,
Kylie M.,
Nicholas B.,
Ayden Z.,
Harper L.,
Nina B.,
Harlow J.,
Errionna D.,
Christina A.,
Ava D.,
Liam V.,
Harlow Z.,
FULL
Champagne Raffle (21+): Pour champagne, distribute raffle tickets, collect funds, and process credit card payments. Tasks include walking through the event and providing table service.
12:30 PM - 5:00 PM - March 8, 2026
Benjamin B.,
Marlene P.,
FULL
50/50 Raffle Tickets (18+): Sell tickets and collect funds while interacting with guests during the event. Tasks involve: Sitting, standing, walking, handling money
12:30 PM - 5:00 PM - March 8, 2026
Bill P.,
Tena S.,
FULL
Anywhere - Put me where I'm needed most
12:30 PM - 5:00 PM - March 8, 2026
Genesis S.,
Stefanie M.,
Katerina G.,
1
1
Parking: Direct guests and volunteers to proper parking area Tasks involve walking, standing, directing cars
12:30 PM - 5:00 PM - March 8, 2026
Vanessa S.,
1
1
Tear Down/Clean Up: URGENT NEED Close of the event. Help clear tables, take linens off, take down tables and chairs, trash collection, supplement kitchen help or auction runners if needed. Tasks involve walking, standing, lifting, moving chairs and tables, etc
3:00 PM - 5:00 PM March 8, 2026
Alyssa C.,
Daniella F.,
Alan A.,
Christina M.,
Katerina G.,
1
1
Pack Up/Box Up Dishes and Supplies: ** Greatest Need** Assist with packing and boxing dishes, supplies, utensils and put them away in plastic tubs and move them to designated area. Tasks involve: Sitting, standing, moving items, lifting.
Monday March 9th 10 AM to finish
kimberly S.,
Ellen G.,
Gwen C.,
Jerrie M.,
Carmen H.,
Christina M.,
Liberta S.,
1
1
