ACS Golf Invitational 2021 - Registration signup sheet

Responsibilities for Registration Volunteers can include:

AM Volunteers - 6:30am-12:00pm
The registration team welcomes the players, signs them in on the Go Time software, swipes the player credit card, offers the player the raffle & mulligan packages, and sends them to the raffle table to enter to win some amazing packages!


PM Volunteers - 4:30-6pm
The Check Out Registration Team checks out guests as they depart the awards reception, gives their departure gift, prints receipts, etc.


Pre-Event
1. Recruit Volunteers for Registration Team (8)
2. 3 weeks before event meet with ACS Staff to review materials needed
3. 2 weeks before event meet in the office with Registration Team to assemble Player Information into file
folders and assemble player envelopes. Need to set date.
4. Insert Registration Cards into folder
5. Make up the raffle/mulligan envelope sets. Cut up raffle tickets into separate squares and put into
separate envelopes.
6. 1 week before meet at the ACS office to complete assembly and get all player information into file folders.
a. White Folders for the players
b. Colored Folders for the dinner guests
c. On outside of the envelope will be the players name, hole# and bid#

Day of Event AM
Arrival 6:00 a.m.

SET UP
* Computers with credit card reader “Easy Check Out (3 lap tops, 2 printers)
* Set up equipment, pens, paper, raffle, mulligans, etc.

WELCOME PLAYERS
o ACS Staff and volunteers at computer. Welcomes Player, asks player for a credit card to keep on
file for the day’s activities (such as the silent and live auction). Then registering volunteer gives
the player their packet (pre-made up in the office)
o Volunteers behind them listening for player name, they have:
* player list, networking (ACS prints)
* hole assignment/starter report list from ACS Staff (ACS prints)
* Player Alpha List for Check In, Check Off list for Registration Team (8 copies)
* salon gift (ACS makes)
* Welcome Letter (ACS makes/prints)
* Locker room assignment list
* Name tags for players, bid# will be on name tag for player. Name tags to be given to
player POST-PLAY (ACS to make)
o Move player to raffle table and ask them what raffle package they would like, process raffle
package and give proper raffle paperwork to Registration Team.
o Give player raffle tickets and direct them to the raffle table to enter their tickets.
* Direct player to Shoe Shine and Raffle
* This table will be the VIP reception check in

Day of Event PM
* ACS Staff will move to check out. - check out for all guests. As well, guests that make special
purchases will need to pick up salon, raffle, or other items from the tournament from the
check-out table.
* Volunteers needed (2)
* Only need two computers and the two printers for the check out during the evening portion of the event.

Please contact Pam Gunning at pam.gunning@cancer.org for questions specific to the Registration volunteer area.

PRE-EVENT:
• Contact-Less Registration: Players will be emailed and texted pre-event to gather all necessary information. All registration materials will be supplied to player in their cart prior to their arrival.
• Staggered arrival time for players: Players will arrive in 10-minute increments to allow time to get to cart, needed materials, and on to the golf course with little to no contact. As well, players will receive a venue diagram before arrival.
• Training: All staff, vendors and volunteers will participate in hand washing and respiratory etiquette prior to day of event.
• Waiver: All players, volunteers, staff, and volunteers will sign waiver pre-arrival.

DAY OF EVENT
• Symptom Free: All staff, volunteers, players, and vendors will attest to no symptoms at start of shift to be able to participate in the event.
• Masks: All players, volunteers, vendors, and staff will wear required PPE.
• Plastic Divider in carts: All golf carts will be driven by golf participant players with a plastic divider in between driver and passenger. All volunteer golf cart drivers will be given golf cart guidelines and require the waiver prior to operating golf cart. Golf carts are not permitted off the golf course premises.
• Sanitation Stations: Sanitation Stations will be provided by GBGC and ACS throughout the event
• Individual Serve: All meals will be pre-packaged. Take and go food and self will be how players will be given food. For example, breakfast will not be served in the Mackenzie Grill like previous years. Instead, players will have a to-go breakfast given to them by Granite Bay Golf Club staff.

**********************************************************************************************************************************************
The COVID-19 situation remains uncertain and fluid and our goal is to respond in a way that best meets the health and safety needs of those who rely on us. We will follow all Federal, State and Local recommendations on COVID-19.
As a public health organization, we are committed to the safety of our attendees, staff and volunteers especially those with compromised immune systems and currently battling cancer. Here is a list of changes we will be making, along with Granite Bay Golf Club, for the 17th Annual American Cancer Society Capital Invitational October 25, 2021
• Safety Manager Team: We will have a team of safety managers on-site.
The needs of cancer patients continue, and so will the work of the American Cancer Society. We stand together even when we’re apart.

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What and when
Open
 
Registration AM
Nov 15 8am-12pm
Corinna, Heidi, Barbara, Brooke, Candice, Jenn,
4
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