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2018 Bethany Academy Spring Auction signup sheet
Many volunteers are needed to help make the spring auction a success
To sign up, select a row below
What and when
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Procurement - You will solicit businesses for donations of items/services for the auction as well as seek businesses to be event sponsors. A list of previous businesses and what was donated, along with a script you can use will be provided.
Now through March 10
Pam E.,
Carolyn S.,
4
4
Class Basket Organizer - You will send out communications 2-3 times during the collection period via email, social media, text etc. to the families in the grade of the basket you are organizing. You will collect the donations from the classroom the week of Feb. 5. You will make a list of items donated, and take a picture of all the items together to send to Maureen Gray or Jennifer Andrew by Feb.18. There will be a basket party at Maureen's house the weekend of Feb.24 to assemble the baskets. If additional items are need to fill the baskets we will provide funds to shop for a few more things.
Now through February 25
Maureen G.,
Lana W.,
Traci K.,
Elisa K.,
3
3
Stuff and Label Invitations - You will pick up invitations and labels from school by Friday, Feb.16. Stuff, label and return invitations to the school office by Tuesday, Feb.20.
February 16
Lisa M.,
FULL
Student Event Chaperone - You will chaperone students at event location on Friday, March 17 from 6pm-9pm. More info coming soon!
March 17
Jodea J.,
Allison L.,
3
3
Donation Cataloger - You will work with Jennifer Andrew/Maureen Gray to learn how to enter donations, pictures and descriptions into the auction software.
Now through March 15
Annette K.,
Julie P.,
FULL
Auction Item Placards - You will log into the auction site weekly. You will cut and paste item names/descriptions from the auction software into the provided placard Word document template so that they can be printed for the day of the event. The populated Word document will be emailed to Jennifer Andrew to be printed.
Now through March 15
1
1
Set Up Team - You will come to help with various set up jobs: table decorations, transporting auction items to Crystal Lake, placing auction items on tables, setting out item placards with matching item, etc.
Saturday, March 17 10:00 am - 2:00 pm
Show 10 names
Maureen G.,
Traci K.,
Pam E.,
Kelly F.,
Ryan K.,
Maria S.,
Susan G.,
Melissa M.,
Troy M.,
Jennifer H.,
FULL
Set Up Team - You will come to help with various set up jobs: table decorations, transporting auction items to Crystal Lake, placing auction items on tables, setting out item placards with matching item, etc.
Saturday, March 17 1:00 pm - 5:00 pm
Maureen G.,
Jennifer L.,
Jody M.,
7
7
Check-In - You will sit at the welcome table to check guests in as they arrive and set up credit card payments.
Saturday, March 17 5:30 pm - 7:00 pm
Jennie H.,
Julie P.,
Mary L.,
FULL
Raffle Table Attendant - You will sit at the table with the raffle items, drum up interest and sell raffle tickets.
Saturday, March 17 6:00 pm - 7:00 pm
1
1
Raffle Ticket Seller - You will circulate the room selling raffle tickets for the items on the raffle table.
Saturday, March 17 6:00 pm - 7:00 pm
2
2
Runner - You will take items auction items TO THE CHECK OUT AREA once the silent auction closes, and group them according to winning bidders.
Saturday, March 17 7:00 pm - 8:00 pm
Annette K.,
Paul K.,
Susan G.,
Jim G.,
1
1
Check - Out - You will bring items to the winning bidders as they come to the check-out table.
Saturday, March 17 8:00 pm - 9:00 pm
Jennie H.,
Mary L.,
Rebecca H.,
FULL
Tear Down - At the end of the evening you will stay to help with clean up and tear down of all of Bethany's items, and load into Development Committee member's cars.
Saturday, March 17 9:00 pm - 10:00 pm
Traci K.,
Julie P.,
Ryan K.,
Kim B.,
Greg B.,
Doug P.,
Cindy P.,
3
3