Potluck: Dec 14 2018 signup sheet

Deactivated

This signup sheet is not accepting new volunteers.
Please contact the event coordinator for further details.

Join WGM for our annual December potluck in the Textile Center Auditorium. Please bring a dish to share.
The meeting opens at 6:30pm with a meal; a short presentation begins at 7:30.

Before and after the meeting, we are looking for our generous volunteers to donate a bit of their time to help set-up and tear-down.
Please sign up here if you are able to help.
Event lead, staff: Karin Knudsen, info@weaversguildmn.org
Lead volunteer: TBD

Show volunteers

What and when
Open
 
Set up: Arrange tables/chairs
45 mins before event start (6:15 for a meeting)
Chillon,
1
1
Set up: Set up nametag table: nametag boxes (4), blank adhesive tags, and sign-up list for new nametags
45 mins before
1
1
Set up: Assist with nametag table set up; give welcome leis to meeting coordinator
45 mins before
1
1
Set up: Make coffee
30 mins before start (6:30 for a 7 start)
1
1
Set up: Heat water for tea
30 mins before
Shirley,
FULL
Set up: Fill pitchers with cold water & ice (if ice is avail)
30 mins before
1
1
Set up: Set up treat/beverage table: table cover, serving ware, tea bags, sweetener
30 mins before
1
1
Set up: Technology, PA system, other audio-visual needs
30 mins before
1
1
Set up: Manage lights for presenter
during event
1
1
Event: Take attendance
during event
Gerri,
FULL
Event end: Put tables/chairs away
immediately following event
Gerri,
3
3
Event end: Tear down treat/beverage supplies & table
immediately following event
1
1
Event end: Vacuum (located in closet by TC kitchen)
immediately following event
1
1
Event end: Clean/disconnect coffee pot/hot water pot
immediately following event
1
1
Event end: Note needed supplies on WGM bulletin board shopping list (tea, coffee, etc)
immediately following event
1
1
Event end: Organize and put away nametag table + bins; put nametag request list in Karin's mailbox
immediately following event
1
1
Event end: Put away table covers + anything borrowed from WGM office (office supplies, etc)
immediately following event
1
1
Event end: Technology: shut off PA system, return audio-visual goods to WGM office
immediately following event
1
1
Event end: Close auditorium + WGM office doors; turn off lights throughout building
following cleanup
1
1
Event end: Activate security system (set alarm)
following cleanup: last task of the night!
1
1
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