Potluck: Dec 14 signup sheet

Join WGM for our annual December potluck in the Textile Center Auditorium. Please bring a dish to share.
The meeting opens at 6:30pm with a meal; a short presentation begins at 7:30.

Before and after the meeting, we are looking for our generous volunteers to donate a bit of their time to help set-up and tear-down.
Please sign up here if you are able to help.
Event lead, staff: Karin Knudsen, info@weaversguildmn.org
Lead volunteer: TBD

To sign up, select a row below

Show volunteers

What and when
Open
 
Set up: Arrange tables/chairs
45 mins before event start (6:15 for a meeting)
2
2
Set up: Set up nametag table: nametag boxes (4), blank adhesive tags, and sign-up list for new nametags
45 mins before
1
1
Set up: Assist with nametag table set up; give welcome leis to meeting coordinator
45 mins before
1
1
Set up: Make coffee
30 mins before start (6:30 for a 7 start)
1
1
Set up: Heat water for tea
30 mins before
1
1
Set up: Fill pitchers with cold water & ice (if ice is avail)
30 mins before
1
1
Set up: Set up treat/beverage table: table cover, serving ware, tea bags, sweetener
30 mins before
1
1
Set up: Technology, PA system, other audio-visual needs
30 mins before
1
1
Set up: Manage lights for presenter
during event
1
1
Event: Take attendance
during event
1
1
Event end: Put tables/chairs away
immediately following event
4
4
Event end: Tear down treat/beverage supplies & table
immediately following event
1
1
Event end: Vacuum (located in closet by TC kitchen)
immediately following event
1
1
Event end: Clean/disconnect coffee pot/hot water pot
immediately following event
1
1
Event end: Note needed supplies on WGM bulletin board shopping list (tea, coffee, etc)
immediately following event
1
1
Event end: Organize and put away nametag table + bins; put nametag request list in Karin's mailbox
immediately following event
1
1
Event end: Put away table covers + anything borrowed from WGM office (office supplies, etc)
immediately following event
1
1
Event end: Technology: shut off PA system, return audio-visual goods to WGM office
immediately following event
1
1
Event end: Close auditorium + WGM office doors; turn off lights throughout building
following cleanup
1
1
Event end: Activate security system (set alarm)
following cleanup: last task of the night!
1
1
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